Accounting clerk – construction
Salary to be discussed
Our client is first and foremost a group of a hundred creative and passionate experts who come together to create commercial spaces, architectural woodwork and specialized furniture lines. We believe that engineering is at the service of design and in this sense, our client is a national leader in turnkey design, manufacturing, installation and construction for a variety of industries including food, hospitality, real estate and retail. We value our employees by giving them the means to succeed and have an impact, by stimulating their creativity and by offering competitive benefits.
They are fueled by the satisfaction of their duties and the desire to maximize our clients’ business performance.
They are currently looking for an accounting clerk to manage the accounting department and to provide clerical and administrative support to their construction team.
Administrative project management
Open the project folder in the system and in the folder;
Prepare the contract subject to review by the Construction Manager / VP Finance;
Follow up on contract signatures and put on file;
Prepare and file the denunciation of contract for legal hypothec;
Ensure the opening of the construction site with the insurances and notify the insurer of any file beyond the basic limits;
Ensure that the computer system reflects the real image of the project financier up to date (sale, collection, expenses, payment);
Support for project coordination (call for tenders, reception, etc.).
Ensure progressive invoicing of the project according to progress with the various project managers;
Ensure a close follow-up of extras to be billed with the project managers and advise them of any discrepancies quickly identified between budget and actual;
Ensure the first follow-ups on the collection of accounts receivable;
At the end of the project, ensure the closing of the project in the accounting software, produce the final receipt and warranty.
Accounts payable – construction
Open accounts payable and ensure that all permanent information on file is valid (including # TPS-TVQ-RBQ);
Codify invoices, validate the 3-way match between purchase order, receipt and invoice and enter the approved invoices in the accounting system;
Ensure deductions and follow-up on receipts from suppliers of construction projects;
Based on the cash flow allocated for payment as well as the client’s collection level, submit the list of invoices to be paid to the construction director for approval;
Prepare authorized payments and ensure that all corporate policies related to payment authorizations are met. Submit for signature;
Ensure verification of supplier tax numbers prior to payment;
Verify and analyze statements of account – follow up on a regular basis;
Proactively resolve problems associated with construction accounts payable and ensure return of calls;
Ensure follow-up, exchange for payment and verification of partial and final releases, CCQ document and Quebec Revenue Certification.
Classify documents according to industry practices;
Be proactive and suggest improvements to work activities and processes;
Participation in the eventual implementation of a new ERP specific to the construction sector.
DEP in accounting
Experience in performing administrative duties
Minimum 2 years experience in the field of construction accounting – essential
Mastery of the Office Suite
Knowledge of Acomba accounting software
Ease with computer software
Excellent communication skills
Sense of urgency and priorities
Organizational skills with a constant rigour
Team spirit and collaboration
Competitive salary commensurate with your skills
Group Insurance Plan
Opportunity for career advancement
Safe working environment
Social activities throughout the year
AGENCE CARRIÈRES; Our Agency, Your Career, Multiple OPPORTUNITIES* Only selected candidates will be contacted. Hiring is conditional upon successful completion of a criminal & internal audit. By applying for the position, you agree to subscribe to our automatic job posting. The masculine gender is used without discrimination and solely for the purpose of lightening this text. It therefore includes the feminine gender.
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