Job Type: Full-time, Beloeil
Salary: 25$ to 30$ / h + remote work (hybrid)
Reports to: Managing Partner or Senior Associate
Position Summary:
We are seeking a versatile Administrative Assistant to join our accounting firm. In addition to providing general administrative support, the selected candidate will play a key role in bookkeeping, accounts payable and receivable, and client support. This position is ideal for someone organized, detail-oriented, autonomous, and comfortable using accounting software.
Key Responsibilities:
Administrative Duties:
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Greet clients in person or over the phone, ensuring excellent customer service.
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Manage emails, phone calls, correspondence, and document filing.
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Prepare and proofread various administrative documents (letters, reports, forms).
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Coordinate appointments and manage schedules for firm professionals.
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Handle document management and electronic archiving (e.g., tax files, client records).
Accounting Duties:
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Perform full-cycle bookkeeping for various clients (data entry, bank reconciliations, adjustments).
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Manage accounts payable and accounts receivable.
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Handle billing and follow up on outstanding payments.
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Prepare tax reports (GST/QST) and other periodic filings.
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Assist in year-end preparation and tax return documentation.
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Provide technical support to clients using accounting software (QuickBooks, Sage, etc.).
Requirements:
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College diploma (DEC) in administration, accounting, or a related field.
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Minimum of 2 years of experience in a similar role (preferably in a firm setting).
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Strong command of office tools, especially MS Office Suite and accounting software.
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Working knowledge of accounting principles and Quebec tax regulations.
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Excellent organizational skills and the ability to manage multiple tasks simultaneously.
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Discretion, professionalism, and a keen attention to detail.
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Comfortable working with clients and within a team environment.
Assets:
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Experience working in a CPA or accounting firm.
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Proficiency with QuickBooks, Sage 50, or other accounting platforms.
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Bilingualism (French/English), both written and spoken.
Working Conditions:
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Permanent position, 35–40 hours per week.
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Professional, collaborative, and stimulating work environment.
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Opportunities for ongoing training and professional development.